PRIVACY POLICY OF FITINESS PRIZES
Last Updated: November 2025

1. Introduction
Fitiness Prizes (“Fitiness Prizes”, “we”, “us”, “our”) is committed to protecting your privacy and handling your personal data in accordance with the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, store, share, and protect your personal data when you visit our website https://fitinessprizes.com, create an account, enter our competitions (“Competitions”), or otherwise interact with us. By accessing our Website or entering any Competition, you confirm that you have read and understood this Privacy Policy. This Website is not intended for individuals under 18, and we do not knowingly collect personal data from children.

2. Data Controller
The data controller responsible for your personal data is:
Fitiness Prizes
167–169 Great Portland Street
5th Floor
London
W1W 5PF
United Kingdom
Email: admin@fitinessprizes.com
You may contact us for any privacy-related enquiries or to exercise your legal rights. You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk, although we encourage you to contact us first so we can attempt to resolve your concerns.

3. Personal Data We Collect
We may collect, use, store and transfer the following categories of personal data:
Identity Data: full name, date of birth, identification documents for winners.
Contact Data: postal address, email address, telephone number.
Account Data: username, encrypted password, account preferences.
Competition & Transaction Data: entries, skill-question responses, payment confirmations (not full card numbers), prize outcomes, winner verification data.
Technical & Usage Data: IP address, device information, browser type, operating system, usage patterns, cookies and tracking data.
Marketing & Communications Data: preferences, communication history.
Aggregated Data: anonymised or statistical data that does not identify you.
Children: we do not knowingly collect personal data relating to individuals under 18.

4. How We Collect Personal Data
Direct interactions: creating an account, entering a Competition, contacting us, providing verification documents.
Automated data: cookies, analytics tools, server logs.
Third-party sources: payment processors, identity verification partners, delivery services, analytics services, and public databases.

5. How We Use Your Personal Data
We use your personal data only when permitted by law. Lawful bases include contract performance, legitimate interests, legal obligations, and consent. We process data to operate Competitions, verify winners, manage accounts, communicate with you, process payments, deliver prizes, detect fraud, ensure website security, improve services, comply with regulations, and send marketing communications where you have opted in. You can withdraw consent at any time.

6. Cookies
We use cookies for website functionality, security, analytics, and advertising relevance. You can manage cookies via your browser or our cookie consent tool. More information is available in our Cookie Policy.

7. Sharing Your Personal Data
We may share your data with prize suppliers, delivery partners, IT and hosting providers, payment processors, customer support platforms, analytics providers, fraud-prevention agencies, and regulators such as the ASA and ICO.

Business Transfers (Sale, Merger or Restructuring)
We may share your personal data with third parties involved in any sale, merger, restructuring, reorganisation, acquisition, or transfer involving Fitiness Prizes. Any new owner will continue to use your data as described in this Privacy Policy and in accordance with UK data protection law. We do not sell your personal data.

8. International Transfers
If your personal data is transferred outside the UK, we ensure that adequate safeguards are implemented, such as UK Standard Contractual Clauses, International Data Transfer Agreements (IDTA), or transfers to countries covered by UK adequacy decisions.

9. Data Retention
We retain personal data only for as long as necessary, including account data until deletion, competition records for up to 3 years, marketing data until you withdraw consent, and as required by law. Once retention periods end, we delete or anonymise data securely.

10. Data Security
We use secure servers, encryption, access controls, firewalls, intrusion detection, staff confidentiality requirements, and regular reviews to protect your data from unauthorised access, loss, or alteration.

11. Your Legal Rights
Under UK GDPR, you have the right to access, correct, erase, restrict, object, request data portability, and withdraw consent. To exercise your rights, email admin@fitinessprizes.com. Requests are normally free unless excessive.

12. Children’s Data
Competitions are strictly for individuals aged 18 or over. If we become aware of data relating to a minor, we will delete it immediately.

13. Third-Party Links
Our Website may link to external websites. We are not responsible for their privacy policies or practices and recommend reviewing them independently.

14. Changes to This Policy
We may update this Privacy Policy occasionally. Updates will appear on this page with a new “Last Updated” date. Continued use of the Website indicates acceptance of any changes.

15. Contacting Us
For questions or to exercise your privacy rights, contact:
Email: admin@fitinessprizes.com
Address: Fitiness Prizes, 167–169 Great Portland Street, 5th Floor, London, W1W 5PF, United Kingdom